Personal Details Updates and Family Records Certificates
Criminal record certificates
Criminal record certificates are issued by the Criminal Records Database electronically or by post. An information request about yourself from the database is free of charge once a year. The certificate is issued in Estonian. If you need to submit a criminal records certificate in Portuguese, you can contact [email protected] to order also a multilingual standard form (EL citizens only). In case you are not a citizen of a EU Member State but you need a Portuguese translation of the certificate, please turn to the Embassy directly.
Personal Details Updates
Every Estonian national has the obligation to update their data in the Estonian Population Register. If you reside in Portugal more than 183 days a year, you have the obligation to update your place of residence with your Portuguese address.
To update your address, please log into the e-population register with a valid ID-card, mobile-ID or smart-ID.
If you are unable to use the online services, please fill out the application form on paper and send it digitally signed or scanned by email to [email protected], or by post. Please also include a copy of your passport/ID-card.
Please note that you are not obligated to change your address if you are staying in Portugal temporarily for studying purposes.
Did you have a child, got married, divorced or changed your name in Portugal?
If you had a child, got married, divorced or changed your name in Portugal, you need to inform the embassy of the change. This can be done by sending us the following documents by post:
Birth
- the child’s original birth certificate – either CIEC (International Commission on Civil Status Conventions) international certificate, multilingual standard form or a certificate in Portuguese with an apostille and translated into English or Estonian by a certified translator
- Copies of both parents’ passports or ID-cards
Marriage
- original Marriage Certificate – either CIEC (International Commission on Civil Status Conventions) international certificate, multilingual standard form or a certificate in Portuguese with an apostille and translated into English or Estonian by a certified translator.
- A copy of your and your spouse’s passport or ID-card
The original documents will be returned to you within a couple of weeks after your data in the Estonian Population Register has been updated. For any questions, please send us an e-mail on [email protected].
Marriage in Portugal
In order to get married in Portugal, please check with the Registo Civil which documents are required.
In Portugal you might be asked to prove that there are no obstacles by Estonian law for you to get married. This document is called a Certificate of No Impediment and Estonian citizens who have registered their place of residency in Portugal can apply for the certificate through the embassy by post.
Please fill out the following application form (PDF) and send it to us together with a copy of your and your future spouse’s passport or ID-card, and pay the state fee by bank transfer. According to the Estonian regulations, the certificate will expire if the marriage is not contracted within 6 months after the certificate has been issued.
In case you are required to submit your Estonian birth certificate and divorce certificate, you can apply for the English version of the document through the e-population register, or through the embassy by post or by e-mail (digital signature).
After getting married in Portugal, you need to send your original CIEC international certificate marriage certificate together with your and your spouse’s passport copy to the embassy, so that your marital status in the Estonian Population Register can be updated. You also have the right to either keep your old surname or take your spouse’s surname, until your first Estonian citizen’s identification document application since the marriage. You can apply for a new passport/ID-card with your new surname by submitting your origina CIEC international certificate marriage certificate, a letter of request and a copy of your and your spouse’s passports/ID-cards.
Marriage in Estonia
In order to get married in Estonia, the couple must submit a written application to a Vital Statistics Office, notary or minister of religion who has the right to marry couples. For detailed information about the required documents and the possible need for translations, please contact the notary, the church or the Vital Statistics Office in Estonia where you are planning to get married. The list of required documents can also be found on the Tallinn Vital Statistics Department website.
Portuguese citizens will need their valid passport/ID-card, birth certificate, certificate of no impediment (and divorce certificate if previously divorced) in order to get married in Estonia. The Portuguese birth certificate, certificate of no impediment (and divorce certificate if divorced) have to be apostille’d by a notary.
Change of Name
In case of name change after marriage, you can apply for a new passport/ID-card by submitting your original CIEC international certificate marriage certificate and copy of your spouse’s passport/ID-card along with the passport application.
An Estonian citizen can also apply for a change of name in Estonia at the Vital Statistics Department in Tallinn.
Family Records Certificates
A Family Records Certificate (about a birth, death, marriage, divorce or change of name) can be issued to the person directly or to one’s guardian. Estonian citizens who have registered their place of residency in Portugal can apply for the required certificate through the e-population register portal. Please choose the Estonian Embassy in Lisbon as the place of issue. In Portugal population register certificates can be submitted in English, so it is not necessary to order a multilingual standard form.
If you do not have access to online services, you can fill out the application form on paper and send it to the embassy by post or e-mail (digital signature), together with a copy of your passport/ID-card. The state fee will be confirmed by e-mail once we receive the application, along with instructions on how to pay it.
State fees can be paid at the Embassy in cash or by bank transfer to the Embassy´s account:
Embaixada da Estónia
IBAN PT50 0007 0031 0004 2210 0034 5
SWIFT BESCPTPL
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